To contact this candidate email hr6@falconmsl.com
Sunil Rai
- Administrator
- Profile Created Date:29 Mar 2020
Description
P R O F E S S I O N A L E X P E R I E N C E
Office Manager
Reputed Company Sep till Sep
Providing high level administrative support to the Managing Director & Vice President (APAC) of leading PR firm.
Strategic Support
· Responsible for providing administrative services in order to ensure efficient operations
· Administered tasks as requested by senior management and other ad-hoc projects
· Managed, end to end Travel logistics for Managing Director
· Calendar Management and preparation of relevant materials for all meetings attended by the MD
· Coordination and execution of meetings and visits for senior management, maintained agenda for these meetings/conferences and provided necessary requirements
· Arranged manuals related to these conferences / meeting as per agenda
· Assisted the MD in preparing quarterly business review, budget presentation, biweekly reports and worked on MS Outlook, Excel and PPTs for presentations
Planning & Procurement
· Updated and chased delegated tasks to ensure progress to deadlines from support staff and vendors/ contractors
· Logistic support to all visitors to organization, arranged flights, hotels and ground transport as needed
· Negotiating with vendors and hotels for best rates; kept records of invoice and payments for vendor payments
· Prepared reports & MIS (travelling expense, stationary expense, housekeeping & pantry maintenance, office maintenance, dispatch, office assets, etc.)
Employee & Office Management
· Supervised support staff like housekeeping, security in daily operations
· In charge of inventory control of stationery, pantry consumables and IT inventory for Mumbai office
· Maintained and updated attendance and leave record
· Arranged bouquets, birthday cards for employee birthdays and organized monthly birthday celebrations
· Arranged for pre-employment medical check-up for new joiners & annual health check-up for existing employees
· Coordinated with the HR team for interview scheduling, reimbursements, preliminary form filling etc.
· Assisted and coordinated with the departing employees for exit formalities such as exit Interview, clearance form and complete handover of IT Tools
ORMAX MEDIA
Dec – Aug
Senior Executive Administration
Administration:
· Primary support for Managing Director
· Maintained calendar, setting up meetings and ensured coordination of all engagements for the day
· Raised system access through various request based tools, mail group maintenance.
· Supported on key business initiatives related to MIS /follow ups; expense administration and accounts payable etc.
Support & Maintenance
· Inventory management - paper, cartridge and stationery supplies, transport roster and meal co-ordination
· Provided support for visiting executives / senior managers and coordinated domestic and international travel
· Accounts and Vendor Management, track consultants and process their payments
· Effected travel arrangements - domestic & international including air tickets, hotels, car, visa, foreign currency
VIA.COM
Dec – Nov
Administration Executive
Administration
· Dispatched a work request to the person responsible for its completion
· Monitored the performance of contractors to whom a work request has been issued
· Managed conference room facilities and looked after visitor arrangements
· Travel arrangements including guest house booking for associates as per request
· Assisted with month end reporting requirements for e.g. expense tracker
Housekeeping
· Coordinated with vendor for flower arrangements; responsible for stationery management and billing of the same
· Dealt directly with housekeeping issues relating to cleaning
· Coordinated any event management, arrangements of party, seminar, conferences
· Managed cafeteria arrangements including breakfast, lunch, dinner etc.; Inventory management which included housekeeping consumables, pantry consumables for effective cost management
· Maintained tracker of stationary issuance, inward /outward courier & fax, emergency stock in management
P R O F E S S I O N A L V A L U E O F F E R E D
· A diligent and dedicated Executive Administrative Assistant with years of experience, having extensive understanding and exposure to a range of industries seeking a similar position in a world class organization
· Skilled with all secretarial aspects, extensive calendar management, travel plan, compilation of data, improving internal processes and procedures in order to meet challenges, with a commitment to excellence
· Possess strong organizational, mentoring & relationship management skills while maintaining high standards of personal performance and professionalism with ability to relate to people at any level of business and management
Nationality : India
Residential country : india
Date of birth : 26-05-1983
Address : B- , Om Chs, Radhagram, Vakola Santacruz (E)
Language: English
Language Known
Skills
C O M P U T E R S K I L L S
· MS Office (MS Excel, MS PowerPoint & MS Word) , Outlook.
PR I O R E X P E R I E N C E
Ahuja Realtors
Administration Executive
Feb - Dec
Times of India
Administrative Assistant
Aug – Jan
K E Y C O M P E T E N C I E S
Calendar Management
Time Management
Vendor & Supply Management
Travel Logistics & Planning
Office Administration
Equipment Maintenance
Meeting Coordination & Scheduling
Client Relations
Inventory Management
Liaison Management
Expense Reporting
Employee Relations
Reporting Skills
Ad-hoc Projects
HR Support
Education
-
2002
XIIth from Mumbai Board University
-
India
Career
-
09/2013 - 09/2019
Position: Office Manager
Employer: Reputed Company
Country: India
-
12/2012 - 08/2013
Position: Senior Executive Administration
Employer: ORMAX MEDIA
Country: India
-
12/2010 - 11/2012
Position: Administration Executive
Employer: VIA.COM
Country: India
certificate
-
MS Office
01-01-70 To 01-01-70
-
Outlook
01-01-70 To 01-01-70