Sunil Rai

  Current Location: India

  •  Administrator
  • Profile Created Date:29 Mar 2020


P R O F E S S I O N A L  E X P E R I E N C E




Office Manager


Reputed Company                                                                      Sep till Sep


Providing high level administrative support to the Managing Director & Vice President (APAC) of leading PR firm.


Strategic Support


·     Responsible for providing administrative services in order to ensure efficient operations

·     Administered tasks as requested by senior management and other ad-hoc projects

·     Managed, end to end Travel logistics for Managing Director

·     Calendar Management and preparation of relevant materials for all meetings attended by the MD

·       Coordination  and  execution  of  meetings  and  visits  for  senior  management,  maintained  agenda  for  these meetings/conferences and provided necessary requirements

·     Arranged manuals related to these conferences / meeting as per agenda

·       Assisted the MD in preparing quarterly business review, budget presentation, biweekly reports and worked on MS Outlook, Excel and PPT&#;s for presentations


Planning & Procurement


·     Updated and chased delegated tasks to ensure progress to deadlines from support staff and vendors/ contractors

·     Logistic support to all visitors to organization, arranged flights, hotels and ground transport as needed

·     Negotiating with vendors and hotels for best rates; kept records of invoice and payments for vendor payments

·       Prepared  reports &  MIS  (travelling  expense,  stationary  expense,  housekeeping  &  pantry  maintenance,  office maintenance, dispatch, office assets, etc.)


Employee & Office Management


·     Supervised support staff like housekeeping, security in daily operations

·     In charge of inventory control of stationery, pantry consumables and IT inventory for Mumbai office

·     Maintained and updated attendance and leave record

·     Arranged bouquets, birthday cards for employee birthdays and organized monthly birthday celebrations

·     Arranged for pre-employment medical check-up for new joiners & annual health check-up for existing employees

·     Coordinated with the HR team for interview scheduling, reimbursements, preliminary form filling etc.

·       Assisted and coordinated with the departing employees for exit formalities such as exit Interview, clearance form and complete handover of IT Tools


ORMAX MEDIA                                                                                                                              

Dec – Aug


Senior Executive Administration



·     Primary support for Managing Director

·     Maintained calendar, setting up meetings and ensured coordination of all engagements for the day

·     Raised system access through various request based tools, mail group maintenance.

·     Supported on key business initiatives related to MIS /follow ups; expense administration and accounts payable etc.


Support & Maintenance

·     Inventory management - paper, cartridge and stationery supplies, transport roster and meal co-ordination

·     Provided support for visiting executives / senior managers and coordinated domestic and international travel

·     Accounts and Vendor Management, track consultants and process their payments

·     Effected travel arrangements - domestic & international including air tickets, hotels, car, visa, foreign currency





Dec – Nov


Administration Executive




·     Dispatched a work request to the person responsible for its completion

·     Monitored the performance of contractors to whom a work request has been issued

·     Managed conference room facilities and looked after visitor arrangements

·     Travel arrangements including guest house booking for associates as per request

·     Assisted with month end reporting requirements for e.g. expense tracker


·     Coordinated with vendor for flower arrangements; responsible for stationery management and billing of the same

·     Dealt directly with housekeeping issues relating to cleaning

·     Coordinated any event management, arrangements of party, seminar, conferences

·       Managed cafeteria arrangements including breakfast, lunch, dinner etc.; Inventory management which included housekeeping consumables, pantry consumables for effective cost management

·     Maintained tracker of stationary issuance, inward /outward courier & fax, emergency stock in management


P R O F E S S I O N A L  V A L U E  O F F E R E D


·       A  diligent  and  dedicated  Executive  Administrative  Assistant  with    years  of  experience,  having  extensive understanding and exposure to a range of industries seeking a similar position in a world class organization

·       Skilled with all secretarial aspects, extensive calendar management, travel plan, compilation of data, improving internal processes and procedures in order to meet challenges, with a commitment to excellence

·       Possess strong organizational, mentoring & relationship management skills while maintaining high standards of personal performance and professionalism with ability to relate to people at any level of business and management

Nationality : India

Residential country : india

Date of birth : 26-05-1983

Address : B- , Om Chs, Radhagram, Vakola Santacruz (E)

Language: English

Language Known


    C O M P U T E R  S K I L L S


    ·     MS Office (MS Excel, MS PowerPoint & MS Word) , Outlook.


    PR I O R  E X P E R I E N C E


    Ahuja Realtors


    Administration Executive


    Feb - Dec


    Times of India


     Administrative Assistant


    Aug – Jan



    K E Y  C O M P E T E N C I E S



    Calendar Management


    Time Management


    Vendor & Supply Management

    Travel Logistics & Planning

    Office Administration

    Equipment Maintenance

    Meeting Coordination & Scheduling

    Client Relations

    Inventory Management

    Liaison Management

    Expense Reporting

    Employee Relations

    Reporting Skills

    Ad-hoc Projects

    HR Support



XIIth from Mumbai Board University



09/2013 - 09/2019

Position: Office Manager

Employer: Reputed Company

Country: India

12/2012 - 08/2013

Position: Senior Executive Administration


Country: India

12/2010 - 11/2012

Position: Administration Executive

Employer: VIA.COM

Country: India


MS Office

01-01-70 To 01-01-70


01-01-70 To 01-01-70