Experience :

)  Reputed Company., Mumbai (telecomm company of                    Reliance Industries

Ltd.,) as Office Administrator reporting to the Commercial Head from .. till date.

Independent  correspondence,  co-ordination  and follow up  of  work  with  the  executives, preparing monthly itinerary of the boss and his subordinates, keeping track of the same, monitoring staff muster and their attendance, checking and managing of e-mails, forwarding to the concerned persons, opening and distribution of incoming mails of boss, collection of various daily reports and MIS, acting as a liaison between the management and senior executives, coordination with HR department, collecting and preparing agenda items, attending, taking and preparing of minutes, screening incoming calls of the   boss, taking dictation, arranging video and audio conferences, making hotel and airline reservations, maintaining files of routine and confidential nature of correspondence, typing letters, memos, handling personal work of the boss etc., whenever required.

: :

)  M/s. WorleyParsons, Riyadh, Saudi Arabia (from .. to ..)

As Senior Administrator reporting to Project Director for their China Railways Construction

Corporation, Riyadh from  .. till ...

Booking  hotel accommodation of site staff, keeping its records, maintaining  site petty cash, office inventory,  follow up of site staff requirements with H.O., renewal of Iqama, medical cards, exit and re-entry visas, Saudi driving licenses, tracking information regarding Iqama, traffic fines etc., ticket and hotel bookings, submission of drawings to client office and keeping its records etc.

As Senior Administrator reporting to Project Director for Marafiq sites from .. to

...

Collection of time sheets of site staff and submission to client with invoices, follow up of payments, keeping track of payments received and outstanding invoices, follow up and co- ordinate with client regarding approvals of submitted CVs of site staff, letters etc.

Calling and scheduling interviews of shortlisted Saudi candidates with respective departmental heads under Saudisation, sending Interviewers Evaluation Reviews and keeping updated the information with HR office, taking minutes of meeting of site staff, follow up with H.O. Administrative personnel the requirements of site staff etc. submission of drawings and documents to client office and keeping its records, flight and hotel bookings.

As  Site  Office  Administrator  reporting  to  Project  Director  for  their  SIPCHEM  (Saudi

International   Petro   Chemical   Company),   Jubail,   Saudi   Arabia   from   ..   to

...

Updating  Master  Document  Recording  System  of  incoming  and  outgoing  letters  of Contractor, transmission of outgoing letters, keeping track of letters to be responded, maintaining personal records of site staff, liasoning   with Head Office in the process and renewal of Iqama, medical cards, exit and re-entry visas, Saudi driving license, tracking information  regarding  Iqama,  traffic  fines,  processing  of  site  temporary  access  and permanent IDs, vehicle site stickers, arranging vehicles, point person  for time sheets, leave requests, payroll, monthly expenses, third party invoices  of site staff, coordination with vehicle leasing companies for vehicle repair and maintenance,  Multiple Exit and Re-Entry passes etc.,  follow up with site staff, coordinate with H.O., update and submit time sheets summary/labour reports to clients on weekly basis.

)  M/s.  Kazmunai  Services,  Kazakhstan  for  their  AGIP  KCO  project  as  Site  Office

Administrator reporting to the Project Director from .. to ...

: :

Typing  all  outgoing  correspondence  to  the  contractors  and  subcontractors,  collecting agenda items, attending and preparing minutes of site meetings, preparing memos, letters, working on word, excel, power point etc., independently handing regular correspondence, correcting and finalizing drafts, checking and marking of e-mails to the concerned persons of the respective departments, preparing transmittals for drawings and documents, updating Master Document Recording System of incoming and outgoing correspondence on daily basis, stationery management at site, maintaining and updating hard copies of all project files, documentations, scheduling meetings, fixing appointments, updating Time Sheets of staff, international and domestic ticket bookings of employees  and staff, managing the movement of drivers at site and their time sheets, involving in administrative functions wherever and whenever required at the site.

)  Veolia, Saipem and Al Jaber (VSA) consortium for their Qatar Shell GTL project (Pearl Gas to Liquid project), Ras Laffan, Qatar as Executive Secretary reporting to the Project Director from .. to ...

Typing all outgoing correspondence to the client, consultants and subcontractors, checking, preparing  and submitting  Milestones,  Progress  Payment  Certificates,  stationery management  at  site,  updating  Master  Document  Recording  System  of  incoming  and outgoing correspondence on daily basis, maintaining and updating hard copies of all project files, documentations, scheduling meetings, fixing appointments, updating Times Sheets of staff, international and domestic ticket bookings of employees  and staff, managing the movement of drivers at site and their time sheets, involving in administrative functions wherever and whenever required at the site, collecting agendas, attending and preparing minutes of site meetings, preparing memos, letters, working on word, excel, power point etc., independently handling regular correspondence, correcting and finalizing drafts, checking and marking of e-mails to the concerned persons of the respective departments.

) M/s. SABIC (Saudi Basic Industries Corporation), Saudi Arabia as Administrative Secretary reporting to the Head – Employees Relations and Compensation from .. to ...

Maintaining and updating more than , active files of employees through Kardex system. Letters to various Consulates/Embassies for arranging visas of employees going overseas, follow up and co-ordinate with employees, administrators, secretaries of all departments and the management regarding issuance of medical cards, letter of appointment, employee contracts, leave, resignation, final settlement etc.   Preparing memos, letters, working on word, excel, power point etc.  Collecting agenda items, arranging and attending meetings and preparing weekly minutes etc.

)  M/s. Voltas Ltd., Abu Dhabi, U.A.E.  (One of the Tata’s group companies having overseas MEP operations) as Executive Secretary reporting to the Project Director for their Intercontinental Refurbishment Project, Abu Dhabi, U.A.E. from .. to ...

Contd .. ..

: :

Taking dictation, independent correspondence, handling all site correspondence and part of administrative work, submission of documents to consultant’s office, filing, documentation, checking  of  e-mails,  marking  to  the  concerned  persons,  follow  up  of  work  with  the concerned executives of the company, keeping petty cash, monitoring movement of drivers, follow up of work with the Head Office personnel etc.

)  M/s. Costain Abu Dhabi Company W.L.L., Das Island, Abu Dhabi (British managed construction  company)  as  Executive  Secretary  reporting  to  the  Project  Manager  from

.. to ...

All site correspondence, independent correspondence, checking of e-mails, distribution of mails, filing, follow up with Head Office, mobilization of labour and staff at site, keeping track of optima cards of oil fields, charter booking, hotel booking etc.,

)  M/s. Six Construct Ltd., Dubai, U.A.E. (European based construction company) as Site

Secretary from .. to ...

Attending and taking minutes of meeting, taking dictation, typing letters, keeping schedule of visits, calls to be made for the day by the General Manager, maintaining reminder, confidential and routine files, reports etc., collection of reports from the sites and follow up of the  assigned  works  with  the  concerned  executives  and  Head  Office  personnel  while reporting to the General Manager at Head Office.

Submission of quotations, keeping and updating records, documents, test reports required to be submitted at the time of submission of tenders, preparation of pre-qualification documents, all the secretarial works involved from the time of receipt of tender till the time of submission of quotation while reporting to the Head of Tendering Department at the Head Office.

Submission of reports to consultants regarding progress of works achieved, labour/staff at site, clarifications to technical queries, submission and documentation of drawings, test reports of lab, typing letters, maintaining project files, reports etc., follow up of works with the Head Office personnel while reporting to the Project Managers at the site offices.

Giving  the  final  shape  to  the  drafted  letters,  independently  handling  correspondence wherever it is required.

)  M/s. Ion Exchange India Ltd., Mumbai (multinational chemical company) as Personal

Secretary reporting to the Executive Vice President from .. to ...

Taking dictation, typing, interacting with the senior executives of the company, collecting weekly/monthly reports, maintaining routine and confidential files, typing minutes, reports, follow up of assigned works with the executives of the company, attending phone calls of the boss etc.

Nationality : India

Residential country : india

Date of birth : 10-02-1966

Address : House No. HSH-, Hutha Colony, Bhadravathi - (Post), Shimoga - Dist, Karnataka, India.

Language: English

Language Known